Smart Work : Centralise, Organise, Realise.

Intro -- SMART WORK -- Contents -- About the author -- Acknowledgements -- Preface -- Introduction -- Part I Centralise your actions -- Chapter 1 Consolidate your work -- Meetings vs tasks -- Meeting tools - the shift from paper to electronic -- Task tools - stuck in the 20th century -- Centralise absolutely every action: Centralise all of your actions in one place -- Consider - Capture - Commit: Get everything centralised ASAP -- 1. Consider -- 2. Capture -- 3. Commit -- Types of actions - hard to soft: Work out the best way to schedule the action -- Undated task lists -- Loosely scheduled tasks -- Date-specific priorities -- Blocked-out time -- Meetings -- Zoom in, zoom out: Zoom in and out of your schedule to execute and plan -- Use undated task lists: Capture low-priority actions in lists without committing them to a date -- Outlook undated tasks -- OneNote -- Mind maps -- Paper notepad -- Capture mind clutter: Get it out of your head and into a place you can trust -- Chapter 2 Schedule it forward -- Reactive zone 1 - the first minute -- Reactive zone 2 - the last minute -- Decide when and schedule: Allocate the resource of time to your priorities to work more proactively -- Plan your time using a weekly workflow: Zoom out of your schedule to see your meeting and task workload -- Use action horizons: Use the horizons of next week and next month to defer less pressing actions -- Focus on the start: Be aware of the due date, but manage the start date -- Balance your workload: Create a balance between your meeting and task workloads -- Don't dilute your task list: If you want your task list to keep you focused, keep it focused -- Next steps only, please: Schedule only next-step actions in your task list -- Track it back: Use your forward schedule to remind yourself about work or information due back from other people.

Information at your fingertips: Keep relevant information attached to the action in your calendar or task list -- This seems like hard work -- Chapter 3 Focus your day -- Start each day with a daily plan: Get focused for the day ahead -- Highlight the critical work: Measure both importance and urgency to define how critical your work is -- Manage the change: Your plan will change - be ready to manage the change -- Update the progress: Keep your task list up to date and stay motivated -- Key practice: Prioritising -- Part II Organise your inputs -- Chapter 4 Reduce the noise -- Reduce email noise: Minimise the noise coming into your inbox -- Action emails -- Information emails -- Junk mail -- Turn off the alerts: Turn off email alerts on all devices and check email proactively -- Check email proactively: Build a proactive routine around checking emails -- Batch information emails: Batch information emails such as newsletters and non-critical reports to be reviewed later -- Delete decisively: Don't be afraid to delete -- Tell them to SSSH: Manage other people's expectations and buy yourself some time -- Send a timely acknowledgement -- Set an expectation -- Schedule an action -- Hold yourself accountable -- Reduce the disruption of interruption: Manage interruptions by being 'in the zone' -- Chapter 5 Keep it simple -- Simplify your filing system: Consolidate your filing system to speed up your email management -- Complex filing systems -- Condensed filing systems -- Compact filing systems -- Deciding if folders are needed -- Learn to search: Brush up on your search skills and save time when filing and finding -- Search techniques -- Basic search -- Refined searching -- Make important emails easier to find: Reduce the risk of losing critical emails by increasing their findability -- Use a dedicated folder -- Rewrite the subject line.

Categorise the email -- Take the pain out of archiving: Keep your mailbox lean and mean -- File on the run: Set up your mobile devices to allow quick filing on the run -- Chapter 6 Process to empty -- Treat your inbox like your letterbox: Understand the one true purpose of your inbox -- Clear the backlog quickly - the Mount Rushmore technique: Don't let your backlog stop you from getting on top of your current emails -- Schedule email actions: Get actions out of your inbox and into your centralised action management system -- Be decisive: Make fast decisions when processing your email -- Process all your inputs: Manage all forms of incoming work -- Inbox -- Paper in-tray -- Voicemail -- Meeting notepad -- Key practice: Processing -- Part III Realise your outcomes -- Chapter 7 Identify your value -- Clarify your critical roles: Identify your critical roles and spend 80 per cent of your time working on them -- Reconnect frequently: Make the BIG picture visible and reconnect with it often -- Chapter 8 Make time to plan -- Build planning time into your schedule: Make time for personal planning -- Monthly planning: Identify ten big priorities for the month ahead -- The Good, the Bad and the Great: Rate the value of every meeting in your pressured schedule -- Weekly ROAR planning: Finish each week with a ROAR (Review, Organise, Anticipate and Realign)! -- Review -- Organise -- Anticipate -- Realign -- Chapter 9 Fight for importance -- Make it visible: Get the important stuff out of your head -- Watch out for the procrastination pixie: Don't put off until tomorrow what you should do today -- Blocking strategies: Use your calendar for the really important stuff -- Delegate early and well: Make time for the important by letting go of other work -- Why delegate? -- What to delegate? -- When to delegate? -- Who to delegate to? -- How to delegate the work?.

The delegation matrix -- Key practice: Planning -- Next steps -- The learning phase -- The set-up phase -- The practice phase -- The mastery phase -- Index -- Advert -- EULA.

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Electronic reproduction. Ann Arbor, Michigan : ProQuest Ebook Central, 2024. Available via World Wide Web. Access may be limited to ProQuest Ebook Central affiliated libraries.